Real-time visibility into every active project
A creative agency running 40+ concurrent projects had no single source of truth for project status, budget burn, or resource allocation.
projects tracked
saved per week
to production
The Challenge
Project managers spent Monday mornings compiling status updates from 5 different tools. Budget overruns were discovered weeks after they happened. Resource conflicts were resolved by whoever yelled loudest.
Our Approach
- 01
Diagnosed: Mapped data flows across project management, time tracking, and invoicing systems.
- 02
Scoped: A unified dashboard pulling real-time data from all sources with automated alerts for budget and timeline risks.
- 03
Built: API integrations with automated data reconciliation and anomaly detection.
- 04
Verified: Ran parallel with manual process for 2 weeks to validate accuracy.
- 05
Shipped: Replaced 3 weekly status meetings with a single dashboard check.
The Outcome
Monday status meetings eliminated. Budget overruns caught within 48 hours instead of weeks. 12 hours per week returned to the team.
“For the first time, I can see every project at a glance without asking anyone. That alone was worth the investment.”
Managing Director
Creative agency, 60 employees